Gede · housekeeping
Checking in with his face, on site.
Gede opens Oumah on his phone and looks at the camera. GPS confirms he is at the property, and his start time is recorded by the server, not by the phone's clock.
Team & Operations
Check-ins, shifts, and leave, without a WhatsApp group.
Staff check in with face and GPS, see their schedule on their phone, and request leave or overtime from there. You approve and review everything from anywhere.
- Fill in a weekly pattern or copy last month, then publish. Staff only see schedules that are published.
- Short shift codes you name yourself: here P (Pagi, morning), S (Siang, afternoon), and OFF for a day off. Today is always highlighted.
- Daily workers (DW) are scheduled on the same calendar as permanent staff.
- Schedules per property or per staff member can be downloaded as a PDF to pin up.
One day at Kenari Guesthouse
From morning check-in to the evening recap.
Kenari Guesthouse is the sample property in the Oumah demo account. This is what one working day looks like for them.
Gede · housekeeping
The whole month's schedule, on his phone.
Morning today, afternoon tomorrow, off on Thursday. If he needs to swap a shift with a colleague, Gede requests it right from his schedule.
Anya · owner
One announcement, every staff member.
Staff meeting Friday at 2 pm. Anya writes it once for the right property, and each staff member marks it as read.
Ayu · staff
Leave for a temple ceremony, approved by phone.
Ayu requests annual leave for 12–13 November. The request shows up on Anya's Overview right away; once approved, Ayu's schedule and leave balance update.
Dewa · staff
Overtime recorded, not guessed.
Dewa leaves an hour after his shift ends. The overtime is requested and approved in Oumah, then counted at the property's overtime rate.
Anya · owner
The attendance recap, from home.
Who showed up, start and finish times, and whether the face matched, all in one table. Anya does not need to visit the property to check.
Face check-in
Staff selfies are never stored.
Face check-in makes sure the right person is at the right place, without keeping photos of your staff.
A face becomes numbers
When staff enroll, Oumah only stores their facial features as a series of numbers. The original photo is never uploaded.
Blink or turn your head
Every check-in asks staff to blink or turn their head, so a photo on another phone's screen will not work.
Location checked by GPS
Check-ins are accepted at the property's location, and the time is recorded by the server, not the phone's clock.
A way out when it fails
If a phone acts up or a face is not recognized, staff can request an attendance correction for a manager to approve.
An honest note: phone location is not fully immune to location-spoofing apps. That is why face check-in and attendance history stay available for you to review.
Also in the team module
For teams that are not always the same.
Daily workers, staff who move between properties, and payroll, all recorded in the same place.
Daily workers (DW) & their wages
Daily workers check in with face and GPS like permanent staff. Wages are calculated from attendance and can be paid daily, weekly, or monthly, from petty cash or by transfer.
Permanent staff payroll
Base salary, allowances, and overtime are calculated per period, reviewed, and printed as payslips.
Cross-property staff
Add-onOne staff member can be scheduled at several properties. Tasks and announcements follow wherever they are working that day.
Routine tasks & announcements
Daily tasks like cleaning the pool have a time window and checklist, and announcements reach the right property's staff.
Questions
About team & attendance.
Are attendance and schedules part of the base plan?
No. Staff & attendance is an add-on switched on per property. The base plan covers reservations and finance.
Do staff need a special phone or an app?
No. Any phone with a camera and GPS that can open a browser works. Staff sign in with the account the owner created for them.
Is staff face data safe?
Only facial features stored as numbers are kept, never photos. They are used only to match check-ins within your organization.
What if a staff member forgets to check out?
Open check-ins can be closed automatically by your rules, and staff can request a correction for a manager to approve.
Can one staff member work at two properties?
Yes, with the cross-property staff add-on. Staff can be scheduled at any property, and their tasks follow that day's schedule.
Can I set leave allowances?
Yes. The annual leave allowance is set per organization, and staff see their own leave balance before requesting.
See the team calendar with sample data.
Open the demo to see schedules, attendance, and staff requests, or ask us first on WhatsApp.